BOARD MEETING (End of fiscal year), April 19, 2023, 8:03 am

The meeting was held at the Seasons Hotel Convention Center in Nashville, Indiana. Carol Moore opened with a prayer. The previous minutes were read by the secretary, Regina Vandivier. Sherry Hoefling opened with asking for clarification of item XII under Bylaws. Item XII should read, “As per Article VIII, Section-I, Sherry Hoefling motioned to add the phrase, “from each member guild” after the word President. With this change, Article VIII - BOARD OF DIRECTORS Section-I will read: “The Board of Directors shall consist of all elected and appointed officers, the chairman of all state standing committees and the president from each member guild....

Treasurer, Martha Bectel read the treasurers report. As of April 18, 2023 there is $18,524.16 in the IWOCP checking account and $10,000.00 in the IWOCP savings account.

Porcelain Art School of Indiana (PASI) Director Ellen Wilson-Pruitt reported that there are a few spots left in classes.

CONVENTION REPORT:

Most seemed to love the layout of the rooms and the food.

Carol Moore IWOCP purchased 5 tiles from Mary Ashcroft to be painted by the clubs, for identification purposes, for the convention tables.

Calvin Sperlin from Romeamerica would like to only be a booth holder for one day at next years convention. All agreed that this would be fine. Janeene Bloomenberg inquired about what is the refund policy if someone couldn’t make the convention or just didn’t show up. Ellen Wilson-Pruitt said she didn’t think there ever has been a refund policy. Carol Moore suggested maybe a time and a dead-line date for refunds. Martha Bectel suggested that any refunds disbursed should be after all expenses from the convention were paid. Martha suggested to place the refund policy on the registration form. Sheryl Rhinesmith suggested we chose a more centrally located place for the convention. Janeene Bloomberg inquired whether someone not registered for the banquet, could attend the auction. Ellen Wilson-Pruitt said that the auction was a fundraiser and anyone should be able to attend the auction. Janice Hoeltke asked if the convention was supposed to be held by the same club as a two year rotation.

Ellen said it is easier to work with Hotels if each club hosted for a two year rotation. There was a motion by Sheryl Rhinesmith to keep the convention at the Seasons Hotel for another year. Laura Taube seconded. Janice Hoeltke suggested we move the convention days to Wednesday, Thursday & Friday next year. (Bertie David suggested we think about at some point, adding Saturday to the convention). April 17. 18 & 19th. The theme will be SPRING GARDEN PARTY.

Moved to adjourn by Ellen Wilson-Pruitt Seconded by Janice Hoeltke