IWOCP STATE MEETING FEBRUARY 17, 2023

The IWOCP Meeting Opened on February 17, 2023 at 10:10 am at the Zionsville, Indiana library on 250 N. 5th Street. Carol Moore opened the meeting with a prayer.

First order of business Treasurer: Carolyn (C.C.) Jung has resigned and a new treasurer is needed. Martha Bechtel from the (Central Club) was nominated by Janice Hoeltke (Bartholomew Club) and Bertie David (Kokomo Club) seconded the motion.

Martha Bechtel accepted the nomination as Treasurer for IWOCP and with raised arms and head nods, it was a unanimous vote in favor. Bertie David will audit the books when the previous treasurer’s books are closed.

Sherry Hoefling (New Dimensions Club) wanted a discussion on where the paperwork for last year’s state convention ended up. It was determined that it might be in Carolyn Jung’s storage unit. Carol Moore (Central Club) offered to help locate the paperwork but Sherry Hoefling stated that she helped Carolyn Jung move and put boxes in her storage unit so she would go locate the paperwork in the storage unit.

Janice Hoeltke informed everyone that Carolyn Jung had sent her a check for $500.00 for this years state show but she had put Janice’s name on the check instead of the Bartholomew Club. She signed her name and payable to the Bartholomew Club.

It was determined that the treasurer’s books haven’t been balanced since 2020. Checks were written but no balancing. Carolyn Jung’s name needs to be taken off the bank account and replaced with the new treasurer, Martha Bectel.

STATE CONVENTION

The Convention will be held at the Seasons Hotel in Nashville, Indiana. The hotel needs to be the food provider but their restaurant isn’t open early in the week which is when the convention is being held. We aren’t allowed to bring in food from another source. The hotel will open their restaurant if enough people sign up for meals. Two breakfast services were offered. A buffet & a plated meal. It was decided that everyone be on their own for breakfast. Two different options for Lunch were offered. A served lunch or a sandwich. It was decided to have a served lunch. ($20.16) The Banquet ($25.00) will be on Tuesday evening at 6:30 pm.

Martha Bectel mentioned that Maryland China used to take pre-orders from customers and send product to the convention but in 2010 it was voted not to do this anymore. Possibly because it wasn’t fair to the vendors that spent money to be physically at the convention. Regardless, it was voted to re-instate the opportunity for Maryland china to do the pre-sales.

Janice Hoeltke suggested that we move future convention dates later in the week.

Janice Hoeltke reviewed the Paint-in’s and games to be conducted during the convention.

BYLAWS

It was discussed where funds should go or to set up separate funds for certain purposes regarding IWOCP.

1.Scholarship for school fund (recipient to be determined by IWOCP not PASI (Porcelain Art School of Indiana)

2.Linda Lane inquired about if the State Convention profits should go to the guilds and she inquired about the delegates travel expenses to the World Show. If the show doesn’t make enough money to send the delegates to the show where would the money come from.

3.Janeene Blomenburg: Needs to be a plan to correct that problem. Maybe two accounts.

4.Carol Moore: Stated that there is a $16-$18,000.00 balance in the state treasury.

5.Sherry Hoefling: Discussed what might be the cost of two delegates to the World Show and how it reads in the bylaws and what their duties are regarding attending the meetings at the at the World Show. Expense receipts are also needed from the delegates.

6.More was discussed on Article XI section 5

7.Article XI discussed on having only one secretary

8.Clarify meeting months

9.Clarify “Full” membership rights regarding “Main” club membership vs “Associate” membership.

10.Sherry Hoefling: motion to have 2 year terms for officers, Janice Hoeltke seconded the motion

11.Historian Martha Bechtel: Needs any information regarding Indiana china painters

12.As per Article VIII, Section I, Sherry Hoefling: Motioned to add Presidents of each guild and two delegates Linda Lane seconded the motion.

13.Janeene Blomenburg Suggested using any extra money from the State Show to offer a “Paint-in” for non-china painters, complete with supplies for them to keep. Discussed teaching 8th graders. Discussed timelines for funds to be disbursed for art projects.

Based on the new Bylaws, all officers agreed to a another term

1.President: Carol Moore

2.V.P.: Janice Hoeltke

3.Secretary: Regina Vandivier

4.Treasurer: Martha Bechtel

5.Historian: Martha Bechtel

Sherry Hoefling made a motion to accept the changes/wording to the Bylaws and to table the rest of the Bylaws to resume at some point, with Article X. Carol Moore seconded. All voted in favor to change the language and the standing rules regarding the fist 9 Bylaws.

At approximately 12:30 pm, there was a motion to adjourn by Carol Moore and seconded by Janice Hoeltke

All were in favor

Respectfully submitted,

Regina Vandivier

IWOCP Secretary