IWOCP Meeting, June 20, 2015 - Minutes

Meeting of Indiana WOCP held at Lincoln Square Restaurant, 7308 E. 21 Street, Indpls, was called to order at 11 am by President Sherry Hoefling.

Secretary Irene Adams was unable to attend and requested C.j. Laster record minutes of the meeting. Since the reading of previous minutes from April meeting was lengthy and due to the venue as well as that the majority of attendees held paper copies, it was moved by Ellen Wilson Pruitt and seconded by Linda Lane that minutes be approved as posted on line. An attendance sheet was passed that listed 14 members attended and represented Bartholomew, Central, Blooms, Kokomo, New Dimensions, and Firing Squad.

Treasurer “CC” (Carolyn Jung) stated current balance on hand of $3,330.46. She also recognized there is a grant that goes to PASI, Porcelain Art School of Indiana.

Convention 2015 Report – From April 8 & 9, itemized balance sheet was presented

that listed incomes totaling $8,522.72 and itemized expenses of $5,181.26, giving a profit report of $3,341.46. . The new venue of Serendipity at Metropolis was a learning experience but it was the consensus that the show was fun and not over done…a good job by all.

State Fair 2015 – dates are August 7 – 23. Ellen Wilson Pruitt reminded us that there are links on our website, and to use caution for U.S. mail dates; on-line registration seems to be the preferred method. Remember to consider demonstrating at the fair whether you enter a piece or not.

Proposed Idea to consider - Harrison House and the Bi-Centennial. It’s a possible project lead by Phyllis Gladded to use remaining salt/pepper shakers from Convention paint-in and paint the birds as Indiana State bird, the Cardinal. This could be done as a demonstration, a program, a class, etc. to continue to showcase china painting.

Nominating Committee - President Sherry Hoefling requested volunteers to serve as committee to locate slate of officers for 2017, keeping in mind that for 2018 the North will have the Show and President. Big thanks to Linda Lane, Lee Ann Sherman, and Helen Hammond for taking on this task !

P A S I Report – Ellen Wilson Pruitt, Co-Director, stated that as of the Boards last meeting 61 students had registered. There are still openings in some of the classes but see Registrar “C.C’” Carolyn Jung for teachers still available. Be aware there are always last minute changes due to emergencies and cancellations so the number of students could change or perhaps your favorite teacher has an opening. School is always a great learning experience so come on down to the Sheraton on the Circle. Remember that Kathy Peterson of The Good Stuff china shop will be coming from the state of Washington. If not attending, come visit during Open House and pick up needed supplies. School for 2016 also has a great line-up of teachers and the brochures are being printed now. Be excited that those who pay next year’s tuition in full at registration will be entered into a drawing for credit of $100 on tuition. She further reminded us that credit cards are accepted, and that tuition dollars can be transferred. As always, the deposit of $75 is non-refundable. As received, the receipts are numbered and logged and are then bundled for each day.

Show 2016 – IWOCP Convention will be hosted by clubs/guilds Blooms of Bloomington, Hoosier China Painters, and Bartholomew . Show Chair Claudia Lindman presented theme “In the Garden with Birds, Bees, and Butterflies” scheduled for April 13 & 14 at Serendipity in Metropolis which will be changing name to Shoppes at Prairie Crossing. Having recently had our first convention at this location, notes, lists, and concerns have been noted and steps are being taken to address these issues. This includes plans to contact Hendricks County Visitors Bureau for additional advertising as well as helping negotiate a set rate at a hotel for our group. Other items include use of a larger or other rooms instead of the hallway, as well as a microphone/ sound system. Clubs will be notified of duties by Helen Hammond. As of now, Raffle will be handled by Kokomo ( a few tickets were handed over to members present). Central will be taking on the money maker, formerly handled so well by Sherry Hoefling. Show fliers were passed out by Claudia, with more to come.

General discussion regarding a sound system was had that resulted in proposal moved by Lee Ann Sherman and seconded by Ellen Wilson Pruitt. Motion carried that the President be authorized to spend up to $100 for a sound system to be purchased for use by IWOCP, which may be loaned on occasion, ie: to PASI for the school.

W O C P - World Show in Mobile, AL week of August 17-22. President Sherry Hoefling is unable to attend but Indiana will be represented by two delegates Lee Ann Sherman and “CC” Carolyn Jung. They will be driving to the show so members are encouraged to bring nicely painted pieces to place on the Indiana table. Get china to the ladies or bring to PASI for transportation. Please have china & easel labeled with name and items packed really well.

Fund Raiser for PASI – there will not be a tea/luncheon this year. Artists Phyllis Gladden, Barb Bougher, and Helen Hammond have come together to host a 3 day Team Teaching Seminar that includes lunch each day for $110. Forms were given to clubs to get to members. Classes are limited in size so standard guidelines apply….all classes will fill fast on a first pay, first come basis. Barb will teach an animal or scene and Phyllis will team teach with her by teaching the painting the border in a pinecone or holly design. Helen will have free form and/or holiday ornament pieces and guidelines. Seminar will be at Phyllis’ house which is in traveling distance for most or reasonably priced hotels near by.

2017 Show / Convention - ‘teaser’ by Ellen Wilson Pruitt….theme will be Recipe for Fun. ( let your imagine simmer on this or cook something up ! ) Location of choice is Serendipity; details to follow at later date.

Next IWOCP meeting - President Sherry Hoefling, Saturday, September 26, 2015, 11 am (purchase your own lunch)

Lincoln Square Restaurant

7308 E. 21 Street, Indianapolis

( near I-465 and Shadeland at 21 street)

Motion - meeting be adjourned by Ellen Wilson Pruitt

2 by Linda Lane

Carried, meeting adjourned.

Minutes respectfully prepared & submitted by C.J. Laster, Secretary Pro-Temp