State Board Meeting, September 27, 2014

Held at the Fairfield Friends Church

Camby IN

The meeting was called to order by President LeAnna Sherman at 10:40 AM. The minutes were accepted as read. The treasury has $2511.06 in the checking account and $8375.72 in the savings account.

Old Business: Phyllis Gladden reported that the 2014 convention was successful, with a profit of $1327.31. It was noted that everyone worked hard together to make the convention a success, despite a decline in participation and attendance. A motion was made by Phyllis that the article about the Peony project as well as an article that appeared in the China Decorator be appended to the to the State Board minutes. A motion to do so was seconded and carried by majority vote.

The treasurer’s report to the auditor was accepted.

PASI: The new dates for the School are July 12 to the 17 of July. Presently 52 painters are registered with at least three painters in every class. It is expected that some people will want to switch at a later date. Phyllis passed along a suggestion by Ellen Wilson Pruitt that IWOCP advertise the school in the China Painter’s and the Porcelain Artist Magazines. The cost of this would be $350 dollars. A motion to place ads was given and carried. Claudia Lindman also suggested that LeAnna put information about our school and convention in the calendar of events in the China Painter magazine. Carolyn Jung (CC) made a suggestion that school participants would be allowed to make payments on their tuition throughout the year instead of having a lump sum before the school. This was considered a good idea and CC (?) is working on setting this up. Regina Vandiver reported that she passed out flyers at the IPAT convention to advertise the school and had a small display that Helen Hammond kindly let her set up at her booth. Regina continues to work on the Christmas Tea benefiting the school. So far she has sold 36 tickets. Last year’s Tea had a total of 113 participants. The tickets are $40.00 and include lunch and a hand painted ornament. The date is October 25 from 11:00 AM to 2:00 pm at Pipers Grand Manor & Café. The address is 2130 W. Southport Rd Indianapolis IN 46217. Regina is going to the Missouri School and will promote PASI while she is there.

State Fair: The person in charge of the china Painting exhibit at the State Fair had a complaint from an individual that some of the china painting exhibits were copies. The complaint was dismissed because of insufficient evidence. The State Fair people are going to document future complaints and this particular individual may be banned from the State Fair if the complaints become a nuisance. The rules for non-professional pieces are more lenient. Regina reported that the State Fair exhibit and demonstrations went well.

Convention: The 2015 convention dates are April 7; 8 and 9 2015. The theme is “All Creatures Great and Small. “Tables are $50 or $55. This includes covers. Sherry Hoffman and Linda Lane requested a sign (template) that they can use to design the new vendor signs for the convention. They would like to make a basic (not themed) sign so the signs can be reused every year. Sherry would like to make the signs easily folded up for storage after the show. LeAnna said that would be fine. Joyce Dwulet asked if Joanie Van Dyke could sell estate china at the show. Rynnes has not returned their contract. It was discussed and since other vendors have had estate china in their booths there is no reason why Joanie cannot. Joyce will ask her. Several people felt the convention should have a vendor with general supplies such as Red Resist, cones wipe out tools etc. It was suggested that the Brickyard be contacted. They were contacted last year but were in a management change and the current manager did not want to commit. It was suggest we offer to help man the table if that is a problem for them. Helen Hammond has sent out contract to various vendors and is waiting to hear from them. She also passed along Barb’s suggestion that everyone bring their first painted piece. There would be a display with voting in several categories yet to be determined. This would be a fun event. Barb is also painting a squirrel for the convention paint-in. That will take place on Wednesday morning. The show schedule is still tentative and the exact times will be sent out after the first of the year. Helen is working on the entertainment for the banquet. Leanna proposed that instead of separate decorations for the banquet tables we use the decorations from the display tables. Each guild could decide whether or not they wanted to sell their decoration at the banquet. Last year’s Auction went well with a variety of things to be auctioned (other than China) since we all have our stash of china.

New Business LeAnna suggested combining the recording and corresponding secretary duties since almost all guilds receive their copies electronically. Motion was made and seconded. Then it was noted by Joyce that the bylaws would have to be revised. Motion was passed to revise the bylaws at the next meeting The officers for 2015 are:

President – Sherry Hoeffling

Vice President – Ellen Wilson Pruitt

Auditor – Sharen Edwards

Treasurer – Carolyn Jung

Secretary – Irene Adams

Appointed officers are:

Historian – Stephanie Manly

Parliamentarian – Phyllis Gladden

A motion to accept the officers for 2015 was made and passed.

The motion to adjourn the meeting was made and passed. The meeting was adjourned at 12 noon.

Respectfully submitted

Laura J. Taube, Recording Secretary