IWOCP Minutes, June 28, 2014

The meeting was called to order by President, LeAnna Sherman at 10:45. The minutes were accepted as read. The treasury has $2713.01 in Checking and $8,375.72 in Savings.PASI School: Ellen reported that 51 students are now enrolled. This is a marked decrease in numbers this year. Factors given included, the location, date changes year to year and general decrease in members due to health or family issues. The committee is searching for an alternative location however we will stay at the Sheridan through 2016 as per contract signed previously. The committee is open to suggestions. There will be anopen house on Wednesday as usual as well as a “studio crawl” that evening.State Fair: Regina reported that registration closes July 1. She needs help with staffing demos especially the first week as she will be out of town. Please contact her to schedule a time for you to demo at the Fair.2014 Convention report: Carolyn Jung (CC) reported that PFS netted $1,340.81 this year. The Marten Hotel required an upfront payment of $7,300 which made everyone nervous. The event earnings were as follows: Treasure Chest (a huge raffle) $299, painted bowls auction- $515, vendor booths $475, Surplus store- $ 559, Duck Pond- $495, Demos-$226, Misc.-$324, and Auctions and Drawings –$942. It was noted that weneed to replace the vendor signs. They are very old and several are broken. Sherry Hoeffling offered her husband’s carpentry skills. Linda Lane offered to help Sherry design the new signs! Thanks ladies!1st Lady Luncheon: Ellen reported that the Peony bowls project raised $100,000 for the Riley Children’s Hospital Art Therapy program! The bowlswere sold for $100 each. Good publicity was generated for our art with thisproject. Many thanks to Ellen who planned the effort, to Phyllis and her friends who fired 150 bowls with decals in just 2 days, and to all who painted!2015 Convention: The 2 day show will be held at the Duke Energy buildingat the Metropolis Mall in Plainfield April 8th and 9th with set up April 7th. Helen reported that because this venue is used for parties on the weekends, she was able to get the rooms for Wednesday and Thursday foronly $750 for the 2 days! The price includes tables and clothes and chairs!

Box lunches can be pre-ordered and the banquet will be served there by caterers. Lodging can be arranged by attendees at nearby hotels. The facility entrance is marked by a red awning. There is elevator service to the second floor at this entrance. Maps and a tentative schedule was passed out to each guild. There will be no guest artist this year in a cost saving measure. Barb Bougher volunteered to provide a paint- in for the event.

Ellen volunteered to do the publicity and program books for our Convention for the next few years—until she tires of doing it! Thanks so much Ellen.

Deanna Faust will be the 2015 Show treasurer.

Amended by laws: Leanna passed out copies of the proposed changes to our by-laws. Clarification was given for Article 8 Section 3-A number 3. “

Notices of regular Board meetings shall be sent by US postal or electronically 30 days prior to the meeting. “ Minutes of Board meetings will also be sent out within 30 days of a meeting. The recording secretary will take minutes and send them to the corresponding secretary. She will keep a list as to which guilds need to receive notices and minutes either by mail or electronically and send out this information to all guild presidents and to all Board members. Current members number 123.

The changes to the By-laws were approved by unanimous show of left hands. See attached copy of the changes.

The next Board meeting is September 27th, 2014 at the Canby Church at 10:30.

The meeting was adjourned at 12:15.

Respectfully submitted

Claudia Lindman,

Recording Secretary Pro Tem *********

By-Law Changes Proposed at June 28, 2014 meeting

IWOCP Bylaws Changes 1. Article III- Membership, Section 3, lines 6&7: The numbers nine(9) and six (6) were removed. 2. Article VIII- Board of Directors, Section 3-A. Board Meetings, A. Regular Board Meetings. a. The Board shall meet four times a year. (1) with current officers during the State Show. (2) after installation of new officers. (3) suggest in June (4) suggest in September. b. Notices of regular Board meetings shall be sent by U.S. postal or electronically 30 days prior to the meeting. c. A quorum shall constitute a simple majority of those in attendance. .and three of them shall be state officers (removed). 3. Article X-Standing Committees, Section 3 B. Line 2, It shall cause copies to be sent to the guilds 60 days (removed) in advance of the State Show, at which time they shall be read and acted on by the Board. D. The yearbook committee shall provide a current list of IWOCP members on the IWOCP website. 4. Article XI State Show, Section I An annual State Show shall be held each year. (in April removed). Section 2, A. Responsibility of the annual State Show shall rest upon each Zone on a rotation basis, according to the order in which the guild became affiliated with the state (removed). C. In the event a zone is unable to host a show in its year of rotation the Board of Directors will review the situation ….. 5. Article XII-Indiana World Organization of China Painters Zones Zoning of the state shall be in three (3) zones with the purpose of nominating state officers and the responsibility of the organization of the State Show.